Privacy Policy
Spatial Structures Ltd. takes your privacy very seriously. This Privacy Notice is intended to set out your rights and answer any queries you may have about your personal data.
1. Company contact details
Company: Spatial Structures Ltd.
Postal Address: Alma House, Rodney Road, GL50 1HT
Contact email: info@spatialstructures.com
2. Why do we have a privacy policy
We, as a company, collect certain personal information from you to fulfil our contractual and legal obligations. Privacy policy contains following information:
• How and why we collect your personal information;
• How we use and disclose your personal information;
• How we protect your personal information and
• Your legal rights and how the law protects you.
3. Dealing with your personal information
3.1 Collecting personal information
Information we collect depends on the type of relationship between Spatial Structures and individual and can include:
• Employees
o Contact Data (Title, name, sex, postal address, email address, phone number(s), date of birth)
o Education and Qualifications
o Work Experience
o National Insurance Number
o Tax Code
o Details of any known Disability
o Personal Bank account details
o Emergency contact details
o Employment history with the organisation
o Employment terms and conditions
o Accidents connected with work
o Training taken
o Disciplinary actions
• Clients / Sub-contractors / Suppliers
o Contact Data (Title, name, sex, email address, phone number(s))
o Financial details (Bank account, where personal bank account is used for business).
It’s really important that the personal data we hold about you is up to date so please let us know if your personal data changes at any time.
Additionally, we may also monitor and record any communication we have with you, including phone calls and emails, to ensure excellent service is provided.
Spatial Structures Ltd. website contains no cookies or other tracking methods and is not collecting any information personal information during visit.
3.2 Using personal information
We only use your personal information, where we’re allowed to by law under one or more of the following circumstances:
• To perform our contract, we have or will have with you
• It is necessary for us to run our business and give you the best possible service
• Where we need to comply with a legal or regulatory obligation.
• For marketing purposes where you have agreed to us using your personal data, as detailed ‘Marketing Information’ section below.
3.3 Marketing Information
With your permission, we may use some of your personal information in our company leaflets, website and other marketing materials.
3.4 Contacting you
We’ll contact you by the method we agreed previously, strictly in relation to reasons, listed in the sub-section 3.2.
3.5 Disclosing personal information
We do not sell, trade or transfer personal information to the third parties. We may provide limited access to your personal information to the following types of organisations:
• Service Providers who provide IT and system administration services.
• Credit-reference agencies. For more information about credit reference agencies and how they use personal information please see the Credit Reference Agency Information Notice here.
• Professional advisers such as lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
• Regulators and other authorities based in the UK who we need to report to about what we’re doing with your personal data in certain circumstances.
3.6 Protecting your personal Information
Spatial Structures Ltd. recognizes the special responsibility with handling personal information and follow strict security procedures to protect it. This includes following guidelines on data collection and management.
3.7 How long we will use your personal information
We will only retain your personal information for as long as necessary for the reason we collected it, including for any legal requirements we have to comply with.
When deciding on how long to retain your personal information for, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and any applicable legal requirements.
Details of retention periods for different aspects of your personal information are available in our retention policy which you can request by contacting us.
In some circumstances we may anonymise your personal information (so that it can no longer be associated with you) and use this indefinitely, without further notice.
4. Your Legal Rights
You have various rights in relation to your personal information. These rights are as follows:
• Request access to your personal information – you can request a copy of the personal information we hold on you;
• Request correction of your personal information – if any personal information we hold on you is incorrect, you can request to have if corrected;
• Request erasure of your personal information – you can ask us to delete your personal information in certain circumstances;
• Object to processing or restrict processing of your personal information – you may object to our processing of your personal data in certain circumstances;
• Request the transfer of your personal information – to provide you, or a third party you have chosen, with your personal information.
To exercise your rights in relation to your personal information, please email to info@spatialstructures.com.
You are able to exercise your rights free of charge, but if you make unfounded, repetitive or excessive requests, we may charge you to carry these out or refuse to act on such requests.
We’ll try to respond to all requests within one month. If your request is complex or if you make lost of requests, we may extend our time to respond- if this is the case, we will let you know.
